Lab sample tracking software built for test labs
Every sample, tracked like the physical thing it is. Samples aren't rows in a spreadsheet — they get split, consumed, checked out, re-tested, and shipped. LIMSey follows each one from receipt to final result.
Samples that behave like real specimens
Give every sample its own identity — custom IDs, quantities, statuses, and traits that match how your lab actually describes its specimens. Sample tracking connects each specimen to the jobs and tests that touch it, so the full history of any part is one search away.
- Custom sample IDs and statuses that match your lab's vocabulary
- Sample templates standardize repeat submissions
- Ordering and receiving tracked with ETAs — no more mystery inbound samples
- Check-in / check-out with purpose and storage events for chain of custody
Results captured where the sample lives
Define the result fields your tests actually produce — numbers, tables, pass/fail, attachments — and technicians record them directly against each sample and test. Results flow straight into reports and dashboards without re-typing, and every change is tracked with a full audit trail.
- Custom result fields per test, including tabular results
- Automatic pass/fail checks against your criteria
- Phone screens for entering results at the test stand
- Charts across samples and rounds of testing
- Bulk imports from Excel for legacy or instrument data
Know what happens to every sample after testing
Every job records what should happen to its samples when testing ends: return to the requester, discard, store for a set number of days, or something else. When testing is done, the lab records what it actually did. Stored samples go into numbered boxes with a shelf location and a discard date, so nothing sits in the storage room indefinitely.
- Disposition chosen on the job form, with a note for anything unusual
- Box labels with DISCARD AFTER in large type and a QR code that opens the box on its job
- A Sample Storage screen of boxes due this week, late ones first, and finished jobs still waiting on a disposition
- A Monday email to storage managers, and a heads-up to requesters a week before their boxes come due
QR-coded sample labels
Print QR labels straight from LIMSey and scan your way to any sample's record — no hunting through drawers or spreadsheets to figure out what a specimen is.
Test batteries
Curate a named suite of standard tests once, then add the whole battery to a job in one action — every test lands as its own trackable, schedulable task.
Job travelers
Generate traveler documents that follow samples through the lab, so the paperwork on the bench always matches the system.
What lab sample tracking software has to cover
A spreadsheet can hold a sample list. It can't tell you where a specimen is right now, who has it, what has been done to it, or which report its results ended up in. Sample tracking software has to follow the physical object through every hand-off:
- Receipt — logged against the request, with ETAs for samples still inbound, and a scan of the traveler at the receiving desk
- Storage and custody — check-in and check-out events with purpose and storage location
- Testing — each test task tied to the sample, results recorded against it, pass/fail checked automatically
- Splits, re-tests, and consumption — connected samples that keep the lineage intact
- Reuse — the same physical unit tested across several projects over its life, with one complete history
- Disposition — returned, discarded, consumed, or stored with a discard date, with the full history kept for audits
LIMSey is lab sample tracking software built for engineering and materials test labs at manufacturers — physical specimens through multiple rounds of testing, per-user pricing with every feature included, US-based. Tracking samples in Excel today? Seewhen labs outgrow spreadsheets.
Stop losing track of specimens
See how LIMSey follows a sample from receipt through testing to the final report.